4 Common AV Mistakes to Avoid at Your Next Corporate Conference

Captivate Audiences with Seamless Live Event Production

If you’ve ever planned a corporate conference before, then you know that every detail matters, especially when it comes to AV and live event production. Technology plays a key role in captivating audiences and sharing knowledge—it’s pretty much the glue that holds an event together!

Continue reading to uncover four common AV mistakes you’ll want to avoid at your next Knoxville, TN, corporate conference, so you can keep audiences engaged and put on an event to remember.

Mistake #1: Forgetting to Check Sound

Avoid the nightmare scenario of garbled sound and screechy feedback by remembering to test your sound thoroughly just before the event. First, test all speakers, microphones, and audio systems to ensure proper calibration and sound levels. Then, walk around the room and hear how the sound comes through in different areas. This way, you’ll ensure attendees won’t miss out on any valuable information, and you’ll keep their attention throughout the session.

Mistake #2: Only Previewed Content on Small Screens

Corporate conferences can sometimes draw in first-time presenters or those with little experience speaking in front of large groups. As such, they often don’t realize that their presentation or video will be displayed on a much larger screen. Pixelated images, for instance, may look fine on a laptop, but they look horrible on a presentation screen! So optimize your visual displays by using high-resolution projectors or LED screens. Also, test lighting before the event to ensure visuals aren’t washed out and difficult to see.

Mistake #3: Failing to Test Connections

Imagine an important video playing for the keynote presentation when suddenly the Wi-Fi cuts out! Prevent these connectivity issues by testing the reliability of all internet connections beforehand. Coordinate with the venue, if needed, to establish the best connection and consider backup options like mobile hotspots. Before the event, touch base with presenters to understand their connectivity needs and ensure you’re prepared to help them troubleshoot any onsite issues.

Mistake #4: Forgetting to Back Up Resources

If you’ve been to conferences before, you know something is bound to break or go haywire, so be prepared for anything! Always keep backup systems on hand—back up presentations and videos on an external storage device. Bring spare cables, microphones, projectors, and laptops just in case you need one. The faster you can attack an issue when it happens, the quicker you can get the show back on track. It’s always better to be overprepared than underprepared.

Live event production is not for the faint of heart because mistakes happen. In the end, your quick thinking and resourcefulness will save the day. But, if you’d rather not bother with all the stress of putting on a live event in the Knoxville, TN, area, contact M3 Technology Group. Our team of experts has helped with hundreds of events and can help you put on a glitch-free and entertaining event that will keep attendees on the edge of their seats.