The Process and Important Elements in a Live Event Production

Supporting Annual Shareholder Meetings & Conventions

As technology evolves, live event production is being used in more businesses and their many departments, from shareholder meetings to conventions. Today’s virtual elements have the power to create an in-person experience for remote attendees, allowing companies to engage and inspire, creating brand-loyal clients and employees, no matter their location. 

Here, we’ll explore the process of a live event production. Ours is a tried-and-true process in the making for over 20 years and backed by an award-winning track record. It’s one of the reasons M3 Technology Group has become an industry leader in AV system integration services. 

Let’s explore the possibilities. 

SEE ALSO: Extending Live Event Production Beyond Four Walls

The Use of Live Event Streaming

You can incorporate live event staging and production for numerous applications, including enterprise-wide broadcasting, multi-site simultaneous events, shareholder meetings, and distance learning. Streaming these sessions offers innumerable benefits, including providing access for those unable to attend and reaching a broader segment.  

Annual Shareholder Meetings

As the online movement took hold, the virtual environment became the go-to for shareholder meetings. It’s a strategy that works and is well-received by participants who value efficiency and convenience. These meetings, however, require extra attention, as there are specific state requirements to stay within the compliant territory. 

A virtual annual meeting gathers all stakeholders in a remote format, enabling them to participate and vote online. These meetings address the election of directors and the annual approval of financial statements, accounts, and reports. 

Maintaining this level of virtual engagement requires live chat features and voting in real-time. Make sure the government documents allow these meetings to take place online. 

All participants usually need access to two-way AV technology and live video feed, ensuring identities and enabling votes to be counted. The one exception is for those who allow advanced votes through a proxy statement. 

Conventions

AV, lighting, and design experts manage the entire production, from lighting to music, slideshows, master of ceremonies, and DJs, creating a cohesive show where every individual element contributes to the success of the whole. 

Deploying cutting-edge audiovisual technology, including high-performance sound systems, ensures attendees enjoy the ultimate experience no matter where they’re sitting. The right lighting sets the mood and draws attention to speakers and other elements.  

For those with live streaming, full-service video production includes multiple moving cameras, ensuring remote attendees feel present and engaged. Chatting with other virtual attendees and submitting questions to the speakers also helps create the sensation of “being there.” 

The set design considers aesthetics and visibility while supporting the presenter’s needs. Projection systems and LED video wall options are all possibilities when determining the best options for your live event production. The timing, scheduling, and managing staff and speakers all play essential roles when ensuring nothing falls through the cracks, and a successful convention or event unfolds. 

Are you ready to create meaningful connections that engage and inspire, creating a lasting impact? Live event production is today’s go-to. M3 Technology Group offers advanced live event production platforms and strategies, ensuring a flawless meeting, conference, or event. To learn more about our process, contact us by completing our online form.