Your Guide to Teams Room Set-Up

What You Need for a Collaborative Remote Meeting Experience

“Let’s hop on a Teams call.”As businesses continue to embrace the needs of the modern workforce, Microsoft Teams has become a standard communication channel for many. Whether you’re meeting one-on-one or with a medium or large group, Teams can support and empower digital collaboration, bridging the gap between employees in remote locations.

A Teams Room is a collaborative conference space outfitted with technology that can connect in-person and virtual conversation. As you consider implementing Teams Rooms in your Memphis, TN office space, here are some equipment suggestions based on room size to improve your remote meeting experiences.

Small Meeting Spaces (3-5 people)

Companies should use small meeting rooms for intimate and focused discussion. In these types of meetings, everyone must be seen and heard. It is also essential that virtual attendees can engage with meeting collaboration tools, such as whiteboards, that enhance the in-person meeting experience. Remember, the goal is not to make anyone feel excluded from the meeting because of their location.

Equipment to level up your small meeting spaces:

A Teams Panel – facilitate room scheduling and share current room availability through a wall-mounted touchscreen outside each Teams Room.
Camera With Wide View – ensure that virtual attendees can see everyone in the conference room.
Content Camera – a great way to collaborate with virtual meeting attendees via a whiteboard or other meeting tool.
Intelligent Speaker – keeps an accurate account of the meeting notes, including who-said-what.

Medium Meeting Spaces (6-11 people)

As the meeting size expands, the purpose of the meeting and the needs of the Teams experience may also change. For instance, companies can use medium-sized spaces for presenting information or collaborating with larger groups of people. To support the needs of the medium-sized meeting space, consider these items.

Second Display – enables the sharing of slides or documents while the conversation continues on the other display.
Optimized Camera – frames the room and participants better, ensuring a crisp and clear image for virtual attendees.
Ceiling Tile Speaker – an effective way to capture the room’s sound.
Front-of-Room Speakers – grow the connection between in-meeting attendees and their virtual counterparts by positioning speakers in the same direction as voices travel in person.

Large Meeting Spaces (18+ people)

As you enter a large meeting space, ensuring a person-to-person connection via virtual means will become more challenging. Consider these enhanced technologies to counter the room’s size and build relationships.

Active Speaker Camera – an auto-tracking camera will move toward the active speaker, so virtual meeting attendees can better engage with them.
Digital Canvas – provides a collaborative brainstorming space that allows virtual and in-person attendees to participate in whiteboard-like discussions.

As you consider the equipment needed for your own Memphis, TN Teams Room experiences, we would love to consult with you to help you build the most collaborative spaces possible. Please use our online form to contact us about available options.